The Accounts Assistant's core responsibilities are to ensure the Groups Cashbooks are up to date and reconciled, as well as the effective processing of the Purchase Ledger.

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Job title
Accounts Assistant

Principal Responsibilities:

 Cashbook and bank reconciliations

  • To Download daily bank statements and update Bank reconciliation spreadsheet with the transactions ensuring it reconciles to the bank balance
  • To post receipts and payments onto Access daily, either manually or using the import routines that have been developed
  • To provide daily reconciliation of current bank account and weekly and monthly reconciliations of all other bank accounts in accordance with the timetable
  • To provide reconciliations of the discrepancy accounts and the un-reconciled items on a monthly basis to the Senior Management Accountant
  • To update the cash forecasts with the actuals for the previous day
  • To update the cash forecast using all information sources to provide accurate forecasted figures
  • To perform weekly cash forecast variance analysis comparing actual figures against budgeted figures to check forecasting accuracy

Purchase Ledger

  • To process all invoices and ensure that the Purchase Ledger invoice processing routine is followed in accordance with company policy
  • To ensure Purchase Orders are raised in accordance with the procurement policy
  • To assist with resolving queries on invoices
  • To ensure all invoices received have sufficient back up and authorization attached
  • To prepare the weekly suggested payment list for review by the relevant Management Accountant in accordance with the payment terms agreed with the supplier
  • To check supplier statements as received and chase any missing invoices
  • Reconcile the trade creditors on a monthly basis along with notes of queries and pass to the relevant Management Accountant for review
  • To carry out a six monthly review that all suppliers have a valid VAT number and to report any invalid VAT numbers to the relevant Management Accountant
  • To provide analysis and back up to Management as requested

Other duties

  • Provide assistance to Management Accountant’s as requested.
  • To update raw data spreadsheet using report from Merit and reconcile any differences with the assistance of Payroll Department and Management Accountant
  • To assist with the transfer of data between Merit and Nest using Filezilla
  • Ad hoc duties as required


  • Provide feedback to Management of potential improvements to existing procedures and scripting
  • Work as part of a team to achieve the departmental standards and objectives
  • Work effectively with other departments within the Group to maintain excellent standards of service


  • Maintain an excellent level of understanding and knowledge of the Groups’ products and services
  • Take responsibility for own personal development in line with agreed performance objectives
  • Support colleagues and team members with professional problems, working to help them to resolve any issues


Skills, Knowledge & Experience


  • Experience of working with Access
  • Working knowledge of Purchase ledger and Financial reporting
  • Good attention to detail and accurate when posting transactions
  • Positive attitude and work ethic
  • Inquisitive and analytical mind
  • Must be a good communicator, with an excellent telephone manner
  • Highly numerate
  • Excellent IT skills
  • Honesty and discretion
  • Team-working skills


  • Experience Focal Point.
  • AAT or similar qualification


Up to 25 days holiday

Pension Scheme

Professional study support

Car Sharing Incentive Scheme

Cycle to Work Scheme

Healthcare Cash Plan or Perkbox Membership

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